Educational institutions face a lot of work and pressure during the admission period. This includes creating admission forms and collecting fees, which can take time and effort from the management and administrative team. However, introducing College management systems has made the admission process much smoother and more efficient for staff members and applicants.
At Softloom, we have developed a college system that has facilitated the admission process for numerous educational institutions, helping them to choose the most suitable candidates. In this blog post, we will discuss eight reasons why every educational institution should consider using an academy management system for admission.
Enables applicants from far and wide to apply to their preferred institutions
In the past, individuals who wanted to apply to an educational institution had to physically visit the admission office, wait in line, receive an application form, complete it, and submit it. In addition, those who lived far from the institution could only apply if they journeyed to the institute’s office. However, this process has been transformed with the introduction of the college ERP system. Educational institutions that utilize the system now allow applicants from anywhere to apply, giving them a fair chance of being selected. Since its inception, the system has had a profound impact on the lives of many students.
It makes the process more efficient
The conventional method of admission had various inefficiencies and shortcomings. By implementing a CMS, educational institutions can streamline the admission process and improve efficiency. Instead of waiting in long queues, applicants can now download forms, fill them out, and submit them online. Institutes can easily verify all crucial information and collect admission fees through the Admission Management System. They can also tailor admission forms to suit their specific requirements. The process, which was typically time-consuming under the traditional method, becomes more straightforward and organized with an admission management system.
Provides support and a step-by-step guide
There may be a need for clarification that filling out online forms is a complex process that only tech-savvy individuals can easily handle. However, this is different. Educational institutions that use a CMS provide step-by-step instructions and assistance to applicants. The system also includes a section for frequently asked questions and helpline numbers to help applicants contact admission officers if they encounter difficulties and require help with the subsequent steps.
Efficient data storage and management
A significant drawback of the traditional admission system was the inefficient storage and management of data. During the admission period, it was common to see piles of application forms, stacks of papers, and bundles of files scattered throughout the administrative departments. A sophisticated College ERP management system can store all documents and student information in digital format. This ensures that the data is safe and easily retrievable whenever necessary.
Online payment of admission fees
Until a few years ago, cash payments were the norm despite their many shortcomings. However, the COVID-19 pandemic changed this, and online payments became a lifeline for many people. Online payments allow individuals to make payments at any time of the day and anywhere in the world. The money is directly deposited into the payee’s bank account, making the transaction much safer and more efficient. In addition, educational institutions that use an academy management system allow applicants to make online fee payments, ensuring the transaction is secure and convenient for everyone involved.
It helps in making the admission process paperless.
The traditional admission process required a significant amount of paperwork, including admission forms, heavy registers, and numerous photocopies, resulting in the waste of vast amounts of paper every year. However, with a sophisticated academy management system, educational institutions can move closer to their paperless goals and reduce paper waste. In addition, the system makes the entire process eco-friendly and potentially saves millions of trees from being cut down annually.
Helps in the screening of deserving candidates
The traditional admission process is only sometimes reliable when screening for suitable candidates. Some applicants submit fraudulent documents, letters of recommendation, essays, papers, and grade sheets. Educational institutions only occasionally have the means to verify the authenticity of these materials and identify the most deserving applicants. However, with a sophisticated institution management system, educational institutions can implement the highest level of scrutiny and ensure the authenticity of every document. As a result, the screening process is more accurate, faster, more secure, and more efficient.
Reports and effective communication
In the traditional admission process, there needed to be more transparency in the selection process, and communication between the administration and applicants was minimal. Only the qualified candidates received notification of their selection, while the non-eligible applicants remained unaware of the reasons for their rejection. However, a college administration system provides reports and updates to all applicants, allowing them to track the status of their applications and promoting greater transparency in the selection process.
The emergence of CMS has streamlined various processes, such as admission, exam conduct, and report creation. Softlooms college management system has assisted numerous educational institutions in enhancing their admission process, making it more efficient, accessible, and user-friendly for all applicants. If you want to improve your admission process and beyond, please get in touch with us to learn how our college management system can revolutionize your educational institution.